Production Coordinator

Primary Duties

The Production Coordinator’s primary duties will be to schedule the completion of media related projects including, but not limited to video production, audio recording & editing, graphic design, printing, website development, promotional items, computer programming, CD & DVD creation, and duplication.

Coordinator will receive requests from clients and / or PVP staff, send out RFQ’s to vendors in response to client requests, prepare internal Proposals from vendor’s RFQ response, deliver PVP Proposals to clients and follow up on the status of the Proposal.

Once Proposal is approved, Production Coordinator will then create a plan of action to assure the accepted proposal is completed on time and within the budget limitations as set forth by the Proposal. General Office Support

An additional aspect of this position will be to provide support to the Office Manager. Some job responsibilities may include answering phones, light accounting ( process payments, deposits, pay bills, generate invoices, double check entry, expense reports ), HR support ( employment forms and required documentation, maintain & update employment manual ), purchasing ( office supplies, production supplies ), filing & maintaining files.

Additional responsibilities may include the scheduling of meetings and making travel reservations ( reservations may include airline, hotel & rental car reservations as well as maps to the locations ).

Other Duties

Agama Advertising is a small business where team work is not only expected, it is required on a daily basis. The Production Coordinator will work as a liaison between the primary departments of PVP to assure smooth operation and to assist in maintaining employees’ focus on their primary job duties.

In addition to the items listed above, other tasks that may be expected from all employees at Agama Advertising include items such as light cleaning, vacuuming, sweeping, mopping, taking out trash and general errands. All employees are also expected to greet customers at the door and answer phones in a professional manner.

Job Requirements

This job requires the employee to be a good multi-tasker and have strong attention to detail. There will always be multiple jobs active at any moment.

Good typing skills and a general understanding MS Office Suite ( Word, Excel, PowerPoint ) are also required. A background in accounting and being well organized are qualities we would prefer.

The prospective employee needs to be able to lift a minimum of 50 pounds unassisted. This covers the handling of regular shipments that PVP may receive ( i.e. case of copy paper, printed materials, other supplies ).

Due to some driving being required during the normal course of business, the prospective employee must have a clean driving record. In addition, some contracts PVP maintains may require drug testing and background checks.


Starting pay is typically in the $18,000 to $24,000 range. Pay will be based on job skills and prior work experience.

Work Hours

This is a full time, benefits eligible position. Most work will be during normal business hours ( 9 – 6 ), although some jobs will require work time in the evenings and on weekends. Typical work weeks are 40 to 50 hours. Some variability is available in work schedule if advance notice is given and the change in hours doesn’t conflict with scheduled jobs.


The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.


Interested applicants should fax their resume to:
Office Manager
C/O HR Department
Agama Advertising
(361) 572-3894